request for proposals for service tender for organizing programs with departments/associations/subject experts as part of the dasara festival-2026 (traditional cycle rides, traditional walks, and traditional tonga rides for couples in traditional attire)-1. supplying and arranging on hire basis good quality plastic chairs without arm inclusive of cost of all transportation, labour, clearing the site for the next event etc. complete as per specification as directed by the officer in charge
work. 3 x 500 2. supplying and arranging on hire basis good quality wood with proper stand of size stage 20 x 20 with two side steps for frame back drop 20 x 10 feet with banner etc., complete inclusive of cost of all transportation, labour, clearing the site for three days event etc. complete as per specification as directed by the officer in charge of the work. for 03 days and 3 banners for the 9-day gombe exhibition. 3. providing and supplying of sound system of 2 nos for stage including providing of mike and other accessories with generator for 03 days. and also, sound system with mike in vehicle mounted for 03 day including battery and other accessories etc., complete as per specification as directed by the officer in charge of the work. 4. supplying and arranging on hire basis good quality charms/synthetic carpet inclusive of cost of all transportation, labour, clearing the site for the next event etc. complete as per specification as directed by the officer in charge of the work. for 03 days-size: 50x 15 feets, 5. supplying and arranging on hire basis good quality frilled/fancy cloth side walls inclusive of cost of all transportation, labour, clearing the site for the next event etc. complete as per specification as directed by the nos officer in charge of the work. for 03 days for 3 sides, -size: 20's 15 feets. 6. providing & arranging on hire basis good quality glass teapoy minimum size of 1.5' x 3', not less than 4.50 sq feet inclusive of cost of all transportation, labour, clearing the site for the next event etc. complete as nos per specification as directed by the officer incharge of the work. for 03 days. 4 x 3. 7. providing & erecting on hire basis good quality german pendal inclusive of cost of all transportation, labour, all taxes, clearing the site for the next event etc. complete as per specification as directed by the officer in charge of the work. for 03 days size: 20's 15'feets -3 nos (food counter -1 for vip and 2 for generals) 2 sides. 8. supplying and arranging on hire basis flower decoration for head office entrance, 2 entrance of townhall and tanga sarots-25 nos (for one day) inclusive of cost of all labour, cost of materials and convenience charges and clearing the site for the next event etc. complete as per specification as directed by the officer incharge of the work. for 01 day 9. supply of good quality vip peta -15, shawl s -15, with garlands-15, fruit bowl-15 including flower bouquets-15, dry fruits 5 types 5x5=25 bowls etc., as per the direction of higher authority in charge of program for 03 days. 10. supply of good quality broachers (route map) with salty pins as per the direction of higher authority in charge of program. (200+200+500=900) 11. supply of good quality tanga posters with safety pins as per the direction of higher authority in charge of program 3 x 1.5 -25 nos supplying and arranging on hire basis good quality vip/vvp cushion sofa (6 x 3 days) chairs inclusive of cost of all transportation, labour, clearing the site for the next event etc. complete as per specification as directed by the officer in charge of the work. 3 x 5 - 15 nos supplying and arranging on hire basis good quality tables of size 16" x 6' with all components like cloth cover & frill etc., complete inclusive of cost of all transportation, labour, clearing the site for the next event etc. complete as per specification as directed by the officer in charge of the work. 3 x 15. - 5 nos 12. supply of good quality ar/vr cards of (mysore heritage buildings) as per the direction of higher authority of program. 13. supply of good quality t-shirts (polo with collar, printing with department logo) as per the direction of higher authority of program (including all sizes) 14. supply of good quality caps (printing with department logo) as per the direction of higher authority of program. 15. supply of good quality morning breakfast with coffee/tea as per the direction of higher authority of program for 3 days (annexure enclosed)1st day-350 nos, 2nd day-500, 3rd days-400 nos) 16. supply of good quality bicycle (for rent basis) as per the direction higher authority of program. 17. supply of good quality tanga/sarot (for rent basis) as per the direction of higher authority incharge of program. 18. supply of good quality for male petas-50, shalya-50, bhagina-5/nos, 5 nos sarees, flower etc. for guests as per the direction of higher authority incharge of program 19. supply of good quality banners of size 8x6 feet -07nos as per the direction of higher authority incharge of program. 20. traditional cycle rides, traditional couple rides in traditional attire using horse-drawn carriages, and a three-day event of traditional walking will be documented through photography (professional exterior and interior photography with hi resolution and 4k dslr camera), videography, and drone shooting: aerial photography using drone camera. specifications 12x6 high resolution (minimum 300 dpi x 3.3x5.6m riff/psd format) photos using a minimum 4k resolution drone camera, 3 days of shooting in large format, printable size editing, using high-quality cameras for capturing events in photos and videos, providing hard and soft copies, and offering a high-quality album with photographs, short film for 10 minutes for 3 days. 21. supplying of two labours for cleaning and housekeeping at the venue for three days. 22. providing exhibition of dasara bombe pradarshana at head office of commissioner of archaeology, museums and heritage, mysuru with a dimension of 10ft x 5ft of 5 steps portraying the heritage of mysuru dasara with proper back drop in wooden material including providing wooden steps, providing with neat cloths to the steps and proper decoration of the exhibits etc., complete as per the direction of officer incharge for a period of 9 days.
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